
ICFP STAFF
Justina Lopes
Senior Secretary to the Director
Appointments/visitors
Organize appointments for the Director in Administration
Make phone calls, as requested to organize off site appointments for the Director
Attend to visitors when they come to see the Director
Administration
Manage administration files – computer files/ hard copy
Filling all documents
Photocopy documents
Scan documents/photos
Maintain stocks and supplies for the Director
Managing staff documents with MSS
Correspondence and mail
Writing and replying letters as required
Words process letters and documents for posting
Answering phone calls and responding to phone calls
Take message from phone calls
Translating
Translating during meetings with non-English speakers
Translating documents / letters into Tetum / Indonesian as required
Attend meetings with the Director and assist with translation as required within the Institute
Visa Preparation
Prepare visa letters and manage the visa process for International staff & Marist Brothers and local staff as required
Front office Reception
On a weekly basis, manage activities of office while administration people is away or meeting is held.
