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ICFP STAFF

Justina Lopes

Senior Secretary to the Director

Appointments/visitors

  • Organize appointments for the Director in Administration

  • Make phone calls, as requested to organize off site appointments for the Director

  • Attend to visitors when they come to see the Director

Administration

  • Manage administration files – computer files/ hard copy

  • Filling all documents

  • Photocopy documents

  • Scan documents/photos

  • Maintain stocks and supplies for the Director

  • Managing staff documents with MSS

Correspondence and mail

  • Writing and replying letters as required

  • Words process letters and documents for posting

  • Answering phone calls and responding to phone calls

  • Take message from phone calls

Translating

  • Translating during meetings with non-English speakers

  • Translating documents / letters into Tetum / Indonesian as required

  • Attend meetings with the Director and assist with translation as required within the Institute

Visa Preparation 

  • Prepare visa letters and manage the visa process for International staff & Marist Brothers and local staff as required

Front office Reception

  • On a weekly basis, manage activities of office while administration people is away or meeting is held.

Justina Lopes
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